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EMS Fast Cash Updates Software release notes
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Updates / Updates 2002–2003

Updates 2002–2003

04/01/2002 – 03/31/2003

129 release notes in this period.

V15.0 04/04/2002
  • Problem corrected that prevented using printer ports LPT4-LPT9.
V15.1 04/08/2002
  • Added new certification field to the EMT file.
  • Added new service level 3-ALSNO to invoice (ALS vehicle used, no ALS level service furnished), to better support new Medicare base rate codes (Q3019 and Q3020).
V15.2 04/10/2002
  • Problem with Aged A/R report by paycode corrected.
V15.3 04/11/2002
  • Billing for fire runs now supported. A new billing type field added to page 3 of COMPANY file. Use the invoice's FROM location to indicate location of fire.
  • Envelope type for invoices/statements improved.
V15.4 04/12/2002
  • List of 10 invoices improved to show monthly payers as "7M" and monthly payers that have missed their monthly payment or paid an amount below the minimum as "7X".
V15.5 04/16/2002
  • Medicare extraction messages improved.
V15.6 04/18/2002
  • Improvements made to update program that allows reading very old backups.
V15.7 04/29/2002
  • New writeoff types added to program, changes made to posting payments, new help added, operations report, end of month closing, statements, and transaction summary: I - Bankruptcy
  • J - Deceased, No Estate
  • K - Untimely Filing
  • L - Small Balance
V15.8 04/30/2002
V15.9 05/07/2002
  • If event logging is enabled in the COMPANY file, two new events are now appended to the Invoice memo: Invoice printed
  • Statement printed
V15.10 05/15/2002
  • Option 7 (Receive claim status from Medicare) in the Medicare Telecom menu is now functional for Tennessee. This option allows you to connect to TN Medicare for the purpose of downloading the audit trail information for those times when you have no claims to transmit.
  • A new vendor code was added to the COMPANY file to allow the program to better support vendor specific features and requests. Logisticare will be assigned the code LOGIST.
  • A new COMPANY flag was added to enable/disable the entry of a lockbox date when posting payments.
  • A new lockbox date field has been added to the payment file.
  • The posting payments program was modified to allow entering the new lockbox date field if enabled in the COMPANY file.
  • A new category of reports was added to the Print menu called "Posting Reports". The current "Transaction Log" report was moved to this submenu along with the new reports listed below.
  • Three new reports were added to the system to help track payments posted by lockbox date or posting date: G/L Trending Report
  • Daily Cash Posting Report
  • Daily Payment Posting Summary Report
EMSClaims V1.19 05/15/2002
  • Support improved for TN Medicare to allow retreiving response files when no claims need to be transmitted.
V15.11 05/17/2002
  • New V15.10 reports improved.
V15.12 05/22/2002
  • New flag added to COMPANY file (page 4) to enable/disable printing 1 year adjusted collection rate on the operations report.
  • List of 10 EMT's now displays EMT certification field.
  • Support for up to 64 companies added.
  • Yes/no question now asked before printing invoice report.
  • Extracting Medicare claims now has option to print log.
V15.13 05/24/2002
  • Aged A/R report improved.
V15.14 05/29/2002
  • Column heaing changes made to posting reports.
  • Added vendor code to page 1 of COMPANY file.
V15.15 05/30/2002
  • G/L Trending report sorting order improved.
EMSClaims V1.20 05/30/2002
  • In setup if viewer field is erased, the correct default viewer CDEDIT.EXE is automatically inserted.
V15.16 05/31/2002
  • Statements and transaction summaries no longer includes marked accounting adjusted charges if enabled in the COMPANY file.
V15.17 06/03/2002
  • Aged report by user defined code improved to support 9,999,999.99 in the >90 category.
V15.18 06/05/2002
  • Pressing F5 when entering the FROM code in the invoice will reverse the FROM and TO codes and descriptions.
V15.19 06/10/2002
  • Pressing F5 when entering the FROM code in the invoice will now also reverse the first Medicare modifier.
  • Moving old invoices to collections has new rules to specify the user defined code and the collection agency code.
V15.20 06/11/2002
  • New message 42 used to print on all statements if Medicare is primary and private pay is secondary. Edit the MESSAGE file and enter the desired message on page 9.
  • The list payments by paycode financial report now supports the user defined code as a filter.
V15.21 06/11/2002
  • New field added to page 1 of COMPANY file that allows specifing the default due date in number of days from the date of invoice creation. To disable this feature, set to 0.
  • New field added to page 1 of COMPANY file that allows specifing the frequency of printing statements in days. To disable this feature, set to 0. Using this feature you can now print statements every day if desired. This spreads the workload over the entire month and also tightens the billing cycle.
V15.22 06/13/2002
  • Bug corrected when printing statements and the COMPANY flag to only include latest payment detail selected.
V15.23 06/14/2002
  • AL Medicaid electronic claims improved when transmitting 2nd trip on same date.
V15.24 06/14/2002
  • Executing one command jobs now properly restore cursor state.
V15.25 06/17/2002
  • The Operations Report's adjusted collection rate now considers the writeoff type H (insurance) a contractual writeoff.
V15.26 06/18/2002
  • Aged report by user defined code format change made.
V15.27 06/20/2002
  • Aged report by user defined code format change made.
V15.28 06/20/2002
  • EMT file added to save/restore one data file in backup menu.
V15.29 06/24/2002
  • Aged report by user defined code formating bug corrected.
V15.30 06/27/2002
  • Invoice file now sorted by patient code + date of service.
V15.31 06/27/2002
  • New flag added to INSURANCE screen to allow selecting whether to print the secondary diagnosis description on the HCFA1500 form in block 21b.
V15.32 07/09/2002
  • Menu wording changes made.
V15.33 07/11/2002
  • Maximum company number bug fixed.
V15.34 07/16/2002
  • EMT name format improved.
  • Program structure changes.
V15.35 07/23/2002
  • Print invoice paging improved.
V15.36 07/24/2002
  • Posting payments now defaults payment type correctly if status is collection.
V15.37 07/25/2002
  • Invoice messages modified if current payor is not private pay.
  • New menu entry in printing invoices (print contracts only).
V15.38 08/01/2002
  • New field added to USER file to specify drive letter of the computer's CD Rom drive. This setting is used when updates are sent on CD Rom media. Select 2-System Files and C-User to edit the new setting. Drive D is the CD Rom on many computers.
V15.39 08/05/2002
  • New field added to INSURANCE file to allow only printing the service date and charges on block 24 of the HCFA1500 form.
  • Medicare electronic claims changed to transmit place of service code 99 if QL modifier used.
  • HCFA1500 ICD-9 printout improved.
V15.40 08/09/2002
  • HCFA1500 changed to print place of service code 99 if QL modifier used.
V15.41 08/09/2002
  • New option added to printing statements that allows including invoices with specified user defined code on statements reguardless of the status of the invoice.
V15.42 08/15/2002
  • Export current payor data has been redefined to export primary payor data.
V15.43 08/22/2002
  • HCFA1500 now prints "9" for "Type of Service" in block 24C for TN Medicaid.
V15.44 08/26/2002
  • New refund report added to posting payments screen. Point to a negative payment and hit "R" to print a refund report.
V15.45 08/26/2002
  • Medicare paycode 1 reason for transport help message improved to say "B - Bed confined before and after trip".
V15.46 08/28/2002
  • List payments by paycode/vehicle bug corrected.
V15.47 08/30/2002
  • Place of service code now 41 (ground ambulance) or 42 (air ambulance) for both HCFA1500 and electronic claims.
V15.48 09/14/2002
  • A new export data program extracts A/R information by insurance code in a comma delimited text file suitable for import into an Excel spreadsheet. All aging is based on the current payor's insurance code and the invoice's date of service or the current payor's date filed. EXPORT6A.DAT - age computed using invoice's date of service EXPORT6B.DAT - age computed using current payor's date filed EXPORT6A.DAT and EXPORT6B.DAT Data Format Field Format Comment CODE_INS C-8 Current payor's insurance code NAME_INS C-30 Name of insurance company 0-30 days N-10.2 Amount 0-30 days old 31-60 days N-10.2 Amount 31-60 days old 61-90 days N-10.2 Amount 61-90 days old 91-120 days N-10.2 Amount 91-120 days old 121-150 days N-10.2 Amount 121-150 days old 151-210 days N-10.2 Amount 151-210 days old 211-270 days N-10.2 Amount 211-270 days old 271-365+ days N-10.2 Amount 271-365+ days old
V15.49 09/17/2002
  • The financial report, list charges by paycode, has been improved to allow specifing a user defined code filter.
  • Problem with statements printing finanace charges marked as financial adjustments corrected.
  • If the finance charge percentage in the COMPANY file is non-zero, new patient records now default to having "Y" in the "Finance Charge" field.
V15.50 10/09/2002
  • New option 7 added to printing monthly statements under "Select Invoice Category" allows printing statements for Active, Private Pay invoices only.
V15.51 10/14/2002
  • AL Infosolutions parameters now supports separate client ID and agency ID fields in TELECOM file.
V15.52 10/22/2002
  • EMT name problem corrected.
  • Save patient info field now defaults to "Y" when added new patient.
V15.53 10/24/2002
  • New field added to INSURANCE file to enable printing primary and secondary diagnosis information on HCFA1500 form in block 24, lines 5 and 6.
  • If the number of days between monthly statements is non-zero, printing an invoice now sets the date statement printed also.
V15.54 10/29/2002
  • New Export8 option added.
V15.55 10/31/2002
  • New Export8 option added.
  • Palmetto GBA (Railroad Medicare) requires Block 24K of the HCFA 1500 form to contain your provider number. Edit the insurance record for this carrier and add the required information to Block 24K.
V15.56 11/11/2002
  • Added EMSClaims support for FTP transmission in AL, GA, and MS.
EMSClaims V1.23 11/11/2002
  • Recompiled with Async Pro 4.06 update, Delphi 7, and Indy FTP component.
  • Improved AL, GA, and MS FTP code.
  • Improved RAS support for AL, GA, and MS.
  • New HTML documentation added.
V15.57 11/13/2002
  • Changes to M1TYPE added to support ANSI 837 electronic claims.
  • Change FTP electronic claim parameter names.
  • AL InfoSolutions invalid password error code added.
V15.58 11/21/2002
  • Invoice modifier #3 is only printed on HCFA 1500 form for FL Medicare now.
V15.59 11/23/2002
  • A new Y/N flag was added to page 4 of the COMPANY file that optionally allows entering the vehicle code separately from the invoice code. The new question reads: "Vehicle code is contained in the invoice code (first 3 characters): Y/N". If set to "Y" the new vehicle field is automatically set to the first 3 characters of the invoice code. If set to "N", a new data entry field labeled VEHICLE must be entered in the invoice. This optional feature allows the invoice code to be a full 9 characters independent of the vehicle code.
  • The invoice number is still treated in 2 parts (3 chars + 6 chars), and the first 3 chars cannot be blank.
V15.60 11/25/2002
  • A new Y/N flag was added to page 4 of the COMPANY file that optionally allows validating user defined codes during data entry. A new system file called CODE1 was added. The new question reads: "Limit user defined codes to list in the CODE1 file: Y/N". Use CTRL+PGDN to select from the CODE1 list when editing the user defined code field in the invoice screen.
  • The invoice's service level code allows the program to suggest the correct charges when posting charges. Two new service level codes were added: G - Gurney
  • W - Wheelchair
V15.61 11/26/2002
  • DOS error 4 caused by V15.60 update corrected.
  • New flag added in V15.60 now defaults to "N".
V15.62 11/27/2002
  • New fax and email fields added to COMPANY file for ANSI-837 transmissions.
  • Validate bug (V15.59) fixed.
EMSClaims V1.24 12/03/2002
  • Fixed problem with PKZIP not being found (MS Medicare).
V15.63 12/06/2002
  • HCFA 1491 form now prints insurance company address in top left box.
  • New Miscellaneous Reports entry added to Print menu.
  • New Physician Certification Statement report added to Miscellaneous Reports. This report will list (sorted by date signed), all invoices that have a PCS signed less than 60 days old on file.
V15.64 12/09/2002
  • New "Extra Training" field added to EMT file.
  • Physician Certification Statement report improved.
V15.65 12/10/2002
  • More improvements to Physician Certification Statement report.
V15.66 12/12/2002
  • Problem using EMSClaims with AL Medicaid corrected.
  • User defined codes renamed to contract if vendor code set to "LOGIST".
V15.67 12/18/2002
  • Patient list option 5, patients who pay monthly, now omits patients with all invoices in collections.
V15.68 12/26/2002
  • Invoice round trip field changed to transport code for ANSI 837 compatibility. New values are: I - Initial trip
  • R - Return trip
  • T - Transfer trip
  • X - Round trip
V15.69 01/02/2003
  • Corrected problem (V15.59 bug) with vehicle code being modified.
V15.70 01/03/2003
  • Posting payments display improved to contain insurance carriers with paycodes.
V15.70A 01/08/2003
  • Bug with vendor field when restoring old data fixed.
V15.70B 01/10/2003
  • Bug with past due statements for monthly pay patients corrected.
V15.71 01/09/2003
  • Unreleased beta version.
V15.72 01/10/2003
  • The "list of 10" invoice screen has two new features: An "*" is displayed to the left of the patient code if a patient memo exists. Use ALT+M to add/edit/delete the patient memo.
V15.73 01/13/2003
  • From/to information moved to page 2 of invoice.
V15.74 01/13/2003
  • FTP server address field width increased.
V15.75 01/14/2003
  • Validate problem corrected (V15.72).
V15.76 01/15/2003
  • Paycode 2 physician's statement on file question removed (AL Medicaid).
  • First ANSI 837 test with GA Medicare completed.
  • Improved handling of ICD code data entry works as follows. When editing either the primary or secondary ICD code field, the program will use the entered value to search the DIAGNOSIS file for a match in the ICD code or Diagnosis code fields. If a match is found in either field, both the ICD code and the narrative fields are updated from the DIAGNOSIS file. When entering a narrative, if the value entered is 8 characters or less, the entered value is used to search the DIAGNOSIS file for a Diagnosis code field match. If a match is found, only the narrative field is updated.
V15.77 01/16/2003
  • Problem with entering through ICD code fields corrected.
V15.78 01/20/2003
  • Create new company now has 3 options: Create empty company (does not require exclusive lock of any company).
  • Create company from data files in most recently selected company.
  • Duplicate company most recently selected.
  • Backup 1 data file and restore 1 data file improved.
  • Backup and restore options now copy BAR.@@@ to root of backup drive.
V15.79 01/21/2003
  • New option to print statements for monthly payors only.
  • NSF record GA0 field 20.0 now contains the purpose of round trip narrative.
  • NSF record GA0 field 21.0 now contains the PCS narrative if a PCS is on file and the trip is not an emergency; otherwise, the field contains the purpose of stretcher narrative.
  • The PCS data entry information is enabled alway.
V15.80 01/22/2003
  • New help added to posting charges when entering 2nd modifier.
  • GA - Item is expected to be denied as not reasonable and necessary; ABN (advanced beneficiary notification) signed by beneficiary IS on file.
  • GW - Item is not related to the hospice patient's terminal condition.
  • GY - Item is statutorily excluded or does not meet the definition of a Medicare benefit.
  • GZ - Item is expected to be denied as not reasonable and necessary; ABN (advanced beneficiary notification) is NOT on file.
V15.81 01/28/2003
  • HCFA 1500 block 19 improved to print purpose of stretcher or PCS information.
V15.82 01/29/2003
  • Problem updating old data files corrected.
V15.83 01/30/2003
  • AL Medicare Information Codes are no longer used for invoices with dates of service on or after 1/15/2003. Program changes to data entry and electronic claims modified.
V15.84 01/31/2003
  • ANSI 837 electronic claims require that the pickup location have a valid city, state, and zip code. The FROMTO data entry screen now forces nonblank city, state, and zip code entries. The "Print FROMTO File" option was improved to include the city, state, and zip code fields to enable easy checking of the FROMTO file.
V15.85 02/03/2003
  • Medicare CMS 1964 (9/91) Request for Review form added. The printer settings for a HP LaserJet 4050 is "Left Margin = 2" and "Top Margin = 9".
V15.86 02/05/2003
  • Reset date printed option added to all appropriate print statement menus.
  • It turns out that AL Medicaid still requires the local AL Information Codes. The data entry for the codes has been reinstated. The codes are transmitted to AL Medicaid, but not to AL Medicare. To prevent the secondary modifier from printing on HCFA1500 forms for AL Medicare, edit the MEDICARE record in the INSURANCE company file and set the following question to YES: HCFA1500 Block 24D - Only Include Charge File Modifiers: Y
V15.87 02/06/2003
  • HCFA1500 block 19 improved.
  • Improved NSF 3.01 file extraction.
  • Problem updating old data files corrected.
V15.88 02/07/2003
  • The program now supports electronic transmission of primary insurance claims via the Internet to over 1000 payors. Fees may apply. Call for more information about registering for this feature if your interested.
V15.89 02/07/2003
  • Clearinghouse extraction improved.
V15.90 02/10/2003
  • Improved narrative data entry.
V15.91 02/11/2003
  • Balance due statement bug when using statement frequency feature corrected.
V15.92 02/11/2003
  • ANSI 837 electronic claims problem with CR109 corrected.
  • Clearinghouse electronic claims problem with invalid address corrected.
V15.93 02/12/2003
  • Paycode 7 record no longer created in posting payments if invoice status is contract.
V15.94 02/13/2003
  • Subscription renewal report problem fixed.
  • New options for block 19 of HCFA 1500 file in INSURANCE company record: 1 - Leave block 19 blank
  • 2 - Print from/to description
  • 3 - Print narrartive information
  • 4 - Print EMT name
V15.95 02/19/2003
  • ANSI 837 change made to CRC03. At least one condition indicator must be transmitted, even if its value is "N".
  • Removed Medicaid information from TN Medicare ANSI 837 files.
  • Print invoice report improved to omit narrative information if selected in COMPANY file (page 3).
  • Invoice signature and release fields now set to blank for new invoices if no previous invoice for patient exists on file.
V15.96 02/20/2003
  • Corrected problem with monthly statements option 6, monthly payors only.
  • Corrected ANSI 837 problem with state field.
V15.97 02/21/2003
  • All Alabama providers should be sure to read the December 2002, Alabama Medicare Focus. The 60 page document contains detailed information about billing ambulance claims. Providers in other states may also benefit in reading this document.
  • http://www.almedicare.com/provider/FocusPDF/December%202002.pdf
V15.98 02/24/2003
  • When transmitting AL Blue Cross and Blue Shield primary claims to AL Medicare, all modifiers are now removed.
V15.100 02/25/2003
  • Improved export type 2 to allow selection of primary payor or current payor data.
  • Telecom data entry screen (page 1) improved to work for states where electronic claims are not sent directly to Medicare.
V15.101 02/28/2003
  • ANSI 837 modified for AL Medicare (carrier code).
EMSClaims V1.26 02/28/2003
  • SENT tab/folder now shows date/time batch transmitted.
V15.102 03/03/2003
  • ANSI 837 modified for GA Medicaid. TELECOM file (page 2) modified.
  • Georgia customers should: Use national HCPCS codes for Medicaid claims on and after 4/1/2003.
  • Use HCFA1500 forms for Medicaid claims on and after 4/1/2003.
  • Edit the GA Medicaid parameters in the TELECOM file (page 2) on or after 2:01PM EST, 3/27/2003: Set Transmission Type to "05".
  • Enter your assigned ACS trading partner ID
V15.103 03/05/2003
  • ANSI 837 modified to remove period from ICD-9 codes.
  • TN Medicare approved ANSI 837 test.
V15.104 03/07/2003
  • EMSClaims support added to GA ACS Medicaid extraction program.
V15.105 03/10/2003
  • Improved data entry when entering 2nd ICD code, secondary diagnosis is not modified.
  • Corrected problem with monthly statement included marked payments in balance due amounts.
  • Corrected GA Medicaid extraction program marking claims (V15.102 bug).
  • Corrected GA Medicaid electronic claims injury code field problem.
EMSClaims V1.27 03/10/2003
  • Support added for GA Medicaid ACS EDI Gateway.
V15.106 03/10/2003
  • Support added for GA Medicaid ACS EDI Gateway and EMSClaims.
  • Improved handling of narratives.
V15.107 03/12/2003
  • New sort option added to list payments by date financial report.
  • Improved handling of CTRL+PGDN for paycode records when in Add mode.
  • Improved data entry when entering 2nd ICD code, secondary diagnosis is not modified if currently non-blank.
EMSClaims V1.28 03/13/2003
  • Added support for viewing zipped response files.
  • Improved GA Medicaid ACS EDI Gateway module.
  • Grid now sorts newest first.
V15.108 03/13/2003
  • New sort option added to list payments by date financial report.
  • Fixed problem with GA Medicaid ACS transmission.
  • Fixed problem editing Telecom file in TN (no page 2).
  • ANSI 837 payor id changed for AL Medicare.
  • ANSI 837 version and test flag fixed for GA Medicaid ACS transmission.
  • On networked systems, logical printer devices LPT4-LPT9 cannot be used in Windows NT/2000/XP. Instead use the Windows printer name as the device.
V15.109 03/18/2003
  • FL Medicare carrier code added to ANSI 837.
  • HCFA 1500 form ICD code placement in block 21 improved.
V15.110 03/19/2003
  • Changes to ANSI 837 made for FL Medicare and AL Medicaid.
  • HCFA 1500 form corrected for GA Medicaid. Effective 3/18/2003, all GA Medicaid paper claims should be submitted using the HCFA 1500 form. Edit your MEDICAID insurance record with the following address: GHP P.O. Box 5000 McRae, GA 31055
EMSClaims V1.30 03/19/2003
  • Added support for FL Medicare ANSI 837 transmissions.
V15.111 03/19/2003
  • Aged report by paycode now gives option to include/omit collection invoices.
  • EMSClaims sequence numbers standardized.
V15.112 03/20/2003
  • Improved handling of monthly, paycode 7 records. The record is deleted if the patient's balance is zero when saving payments. When a partial private payment is made and a paycode 7 record does not exist, you will be asked whether you want to create the monthly, paycode 7 record.
V15.112 03/20/2003
  • Improved handling of monthly, paycode 7 records. The record is deleted if the patient's balance is zero when saving payments. When a partial private payment is made and a paycode 7 record does not exist, you will be asked whether you want to create the monthly, paycode 7 record.
  • Insurance company file now contains new options to control printing blocks 29 and 30 on the HCFA1500 form. Block 29 - Amount Paid Print Options: 1 - Include all payments
  • 2 - Include only payments to paycode 7
  • 3 - Include only payments to paycodes 3, 4, 5, and 6
  • 4 - Include only payments to paycodes 3, 4, 5, 6, and 7
  • 5 - Leave blank Notes: KY Medicaid requires option 5
  • AL and FL Medicaid require option 3
  • AL, AZ, and FL Medicare require option 2
  • Other carriers may have different requirements
EMSClaims V1.31 03/20/2003
  • Added new MOVE button to main form. Removed RESEND and SAVE buttons. Files can now be moved to any folder.
V15.113 03/21/2003
V15.114 03/21/2003
  • PGDN now works in invoice display only mode.
  • Structural changes made to HCFA1500 for Xbase compatibility.
V15.115 03/25/2003
  • ANSI 837 modified to send new DTP segment "Initial Treatment Date" and not "Order Date".
  • EMSClaims Instructions for GA Medicaid: Connect to ACS EDI Gateway system.
  • When prompted for logon, click the "Logon" button on the toolbar.
  • When prompted for password, click the "Password" button on the toolbar.
  • To transmit the batch, select "1-Electronic Claim Submission" in the ACS menu. Click the "Transmit File" button on the toolbar to begin the transmission.
  • To receive confirmation of the transmission, select "4-Download Confirmation" in the ACS menu. Click the "Receive File" button on the toolbar to receive the confirmation file.
  • Select "9-Exit and Disconnect" to terminate the connection.
V15.116 03/26/2003
  • GA Medicaid electronic claims modified to transmit patient's weight (always zero). · Cigna Medicare has published a 48 page "Ambulance Manual". This is recommended reading. http://www.cignamedicare.com/partb/specman/pdf/Ambulance.pdf
  • Printing problem in Validate corrected.
  • According to the CMS web site, when printing Medicare HCFA 1500 forms, block 30 should be left blank.
V15.117 03/28/2003
  • GA EDS Medicaid forms and electronics claims removed from program.
  • Program printing log file in ANSI 837 corrected.
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Release notes adapted from ces-web.com EMS Fast Cash updates. For the current update or installation help, call (706) 882-4704 or email mail@ces-web.com.